How it works

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1. Apply for a mail-in ballot beginning September 1, 2026
   Note: The “Application for Special Mail-in Ballot” will be available on this webpage on September 1, 2026.
   Complete the “Application for Special Mail-in Ballot” and submit the form by any of the following means during the dates and times specified:

   • in-person during regular business hours to the Office of the Town Clerk, Town Hall,
     575 Rossland Road East, between September 1, 2026 and October 21, 2026 at 4:30
     p.m.;

   • by mail to the attention of the Office of the Town Clerk, Town Hall, 575 Rossland
     Road East, Whitby, ON, L1N 2M8 between September 1, 2026 and October 4, 2026;
     or,

   • by email to elections@whitby.ca between September 1, 2026 and October 11, 2026. 

2. Receive your voting kit
   Once your application is approved, a voting kit with instructions and your ballot will be issued as follows:

   • by mail on or after October 5, 2026 and before October 13, 2026; or,

   • by providing to the elector in-person if the form was submitted in-person on or after October 5, 2026 but before October 21, 2026 at 4:30 p.m.

3. Mark your ballot
   Complete your ballot following the instructions included in your kit.

4. Return your ballot
   Return your completed voting kit by the deadline, either:

   • in-person during regular office hours to the Office of the Town Clerk, Town Hall, 575 Rossland Road East, on or before October 26, 2026 at 4:30 p.m.; or,

   • by mail using the prepaid Canada Post envelope provided on or before October 18, 2026. Note: Electors returning Special Mail-in Ballots from outside Canada are strongly encouraged to allow additional mailing time to ensure their ballot is received prior to Voting Day.
     
     
     For more information, visit the Town of Whitby elections page or reach out to the Town to clarify.